15th December 2017

Project Management Tools To Keep You On Track

If you’re here, then you probably need a new storing system for all your to-do lists, projects, tasks, calendars, dashboards, conversations and anything else that you’ve got going on. Many people use their email account as a project management tool, and while working out of your inbox may seem productive, it is easy to get distracted by new emails and hard to keep your tasks prioritised.

Your projects could be stored more efficiently if you choose to move your work out of your inbox and into a project management app where it will be stored better, displayed easier and is more effective to navigate.

There are so many project management apps to choose from, and while they all seem great, some of them may not work for your business. It is important to keep in mind different aspects of your business before packing up and putting all your content in a place that may not be effective for your company.

  • Do you have a lot of people on your team? Will they all be using this platform? Do you need to take time to run a meeting that briefs this platform so everyone will understand it’s benefits to the business?
  • Do you have a lot of projects on at the moment? Is the number of projects quite steady, or is it increasing rapidly? Does this platform organise all your current projects, but still have room for future tasks?
  • Do you need to sync anything with the app? Does the platform have the integrations you need?
  • Is it mobile compatible to iOS/Android?
  • What is your budget for this platform? Can I trial the platform first?
  • How do you like to see your information? Do you like it all spread out or kept neatly in rows?
  • Are you comfortable trying a new platform, or are you looking to find something similar to what you’ve used before?


Here are a couple of project management tools that you could red up on to see how they would suit the needs of your business as well as your team:


Monday (Formerly Dapulse) - What the team at Zain Digital uses :)

Intended for 5+ users (but can be used for smaller teams as well), Monday helps you manage everything in a single board while also enabling you to easily add tasks, projects, missions and to-dos. You’re able to manage your time and plan ahead, communicate with your team quickly, get notifications from new pulses, centralise all documents as well as keep your clients in the loop at the same time.

Mobile Availability: iOS and Android apps are available

Pricing: There are 4 different plans - Basic, Standard, Pro or Enterprise which have all got customised prices depending on how many users you want interacting with the platform as well as whether you want to be billed monthly, two-yearly or annually.

Integrations: Able to connect with various apps including Dropbox etc

Free Trial: The free trial allows you to test the Pro Plan for 14 days



Built for your projects, your workflows, your goals and your team - Asana effectively manages your projects by keeping track of the things you own, need to get done or want to remember. You’re able to organise your task list into shared projects as well as customise the workflows to fit your management style, and even embed sub-tasks to break up the work of a project into smaller parts (or even across team members).

Mobile Availability: iOS and Android apps are available.

Pricing: The Premium pack is $9.99 per user per month billed annually/$11.99 per user per month billed monthly, but there is also an Enterprise version which asks you to contact them if you are interested.

Integrations: Use file sharing from Dropbox, Google Drive as well as be integrated with Chrome and Github etc.

Free Trial: The basic version is free which includes unlimited tasks/projects/conversations, up to 15 team members, basic dashboards and a basic search.



If you like spreadsheets or have used them before, then Smartsheet might be a more comfortable and familiar approach to your project management. This platform enables you to share your work with other team members as well as allowing you to have all your notes, comments, files and information all centralised in one place. Rather than acting like a regular spreadsheet, this program includes features like progress icons as well as dashboards to help you utilise your information better.

Mobile Availability: iOS and Android apps are available.

Pricing: The pricing comes in various packages, including the Enterprise plan (which doesn’t show price), the Business plan ($25 per user per month), the Team plan ($15 per user per month) and the Individual plan ($14 per user per month)

Integrations: Seamlessly integrated with G suite (Google Drive, Gmail, Calendar), Outlook, Dropbox, Okta, Zapier etc.

Free Trial: 30 Day Free Trial with nothing to install and no credit card required



A Trello board is a list of lists, filled with cards and used by you and your team. If you open a card, you are able to upload attachments, add comments, create check lists, add labels as well as due dates and more. You can have as many users as you want, and you’re able to start discussions with them through a quite note or even mentions them in a comment to ensure they get notified.

Mobile Availability: iOS and Android apps are available.

Pricing: Although the Free version doesn’t cost anything, the Business Class plan is $9.99 per user/month when paid annually, and the Enterprise plan is $20.83 (or less) per user/month when paid annually.

Integrations: You an enable an Outlook add-in, as well as integrating Slack, Dropbox, Google Drive etc.

Free Trial: There is a Free plan which enables you to have unlimited boards, lists, cards, members, checklists and attachments as well as One Power-Up board. You’re also able to attach files up to 10MB which can be uploaded from your computer or even be linked from Google Drive, Dropbox, Box or OneDrive.



Evernote enables you to capture and share your ideas across any device. You’re able to create a to-do list, jot down a reminder and share it with anyone. Depending on your plan, you can search through docs and PDFs, annotate PDFs, and even transform business cards into contacts on your phone while also connecting instantly on Linked In.

Mobile Availability: iOS and Android apps are available.

Pricing: You can use the Plus plan for $49.99 a year, the Premium plan for $89.99 a year (but if you are an eligible student, you could get Evernote Premium 50% off and pay only $35 a year)

Integrations: You’re able to use Evernote with Google Drive as well as Outlook and more.

Free Trial: Evernote Basic is the free version which allows you to clip web pages and images, stay organised across platforms as well as find text in images and collect notes etc.



Milanote software platform

Milanote is a tool for organizing innovative projects into stunning visual boards. By design, it feels loads like operating at the wall in an innovative studio - visual, tactile and from time to time a chunk messy - Milanote is a brilliant match for designers who paintings in groups remotely.

Key Features:
- Write notes & to-do lists, upload images & documents and save things you find at the web
- Organize visually using the bendy drag and drop interface.
- Boards with the aid of default are a private region to think, however with a single click you can create a shared workspace for a collaboration together with your team
- Milanote is stuffed with masses of built-in templates that will help you get started out with a number of extraordinary tasks, from creating a moodboard to writing that perfect creative brief.

Free version available with no time limit.


By using a project management tool like any of the ones above, you’ll be able to let go of all the clutter in your inbox/around your office while simultaneously prioritising your work and organising a space for your team to get more done efficiently. Being able to see all of your tasks and goals, will help you prioritise and organise your workspace in a way that will benefit you which in turn, will benefit your business.